New Policy for Club Funding
Kathlyn Talapian
Issue date: 4/5/10 Section: News
In the Fall 2009 semester, Filipino-American Club (FAC) President Roxanne Pinpena visited the Business Services Office in A138 with a request to withdraw money from the club's agency account. However, Business Services Director Nancy Beckman explained that such budget processing would not work with the new club funding policy. "Officers need to plan ahead of time now. They have to learn how to do what they need to do in a given time frame," she said.
Wright College student Samantha Simmons believes that students must be aware of the funding policy because, "Clubs are important to students. It gives us more opportunity to be part of something. In the future, we have to follow budget guidelines and plan ahead."
In the beginning of the spring semester, Wright College received a mandate from the Accounts Payable Office of the City Colleges of Chicago (CCC), the district office that issues checks payable to the bills of the CCC. After the annual auditing of Wright's funds in September 2009, the office ordered Wright to comply with the district's standardized procedure in allocating funds for existing clubs on campus. Beckman and Dean of Student Services Rommel Murden called an interclub council meeting in February where they explained the policy and gave current clubs a packet of information and forms about the new funding procedure.
The new system requires clubs to request funds at least three weeks ahead of an activity as the Accounts Payable Office sends checks directly to the vendors after merchandises were purchased or services were performed.
For the old procedure, Business Services deposited $500 from Student Government Association's (SGA) budget to the agency accounts of the clubs every fall and spring semester. These agency accounts hold the allocated money along with funds raised from bake sales and other events. Club officers prepared quotes attached to check request forms and submitted the documents to Business Services. Once confirmed that the money in the agency account was sufficient for the requested amount, Business Services issued a check within 24 hours and gave it to the club officer who forwarded it to the vendor. Original receipts were submitted to Business Services after the purchase.
Wright College student Samantha Simmons believes that students must be aware of the funding policy because, "Clubs are important to students. It gives us more opportunity to be part of something. In the future, we have to follow budget guidelines and plan ahead."
In the beginning of the spring semester, Wright College received a mandate from the Accounts Payable Office of the City Colleges of Chicago (CCC), the district office that issues checks payable to the bills of the CCC. After the annual auditing of Wright's funds in September 2009, the office ordered Wright to comply with the district's standardized procedure in allocating funds for existing clubs on campus. Beckman and Dean of Student Services Rommel Murden called an interclub council meeting in February where they explained the policy and gave current clubs a packet of information and forms about the new funding procedure.
The new system requires clubs to request funds at least three weeks ahead of an activity as the Accounts Payable Office sends checks directly to the vendors after merchandises were purchased or services were performed.
For the old procedure, Business Services deposited $500 from Student Government Association's (SGA) budget to the agency accounts of the clubs every fall and spring semester. These agency accounts hold the allocated money along with funds raised from bake sales and other events. Club officers prepared quotes attached to check request forms and submitted the documents to Business Services. Once confirmed that the money in the agency account was sufficient for the requested amount, Business Services issued a check within 24 hours and gave it to the club officer who forwarded it to the vendor. Original receipts were submitted to Business Services after the purchase.
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